Centre Calendar

Centre Calendar

Overview

The Centre Calendar is a single place to view upcoming centre activities and important dates. It combines:
  1. Calendar events you create (meetings, reminders, special activities)
  2. Closure dates (read-only display)
  3. Fire drills (scheduled and completed)
  4. Child incidents
  5. Centre visitors

Adding Calendar Events

There are several ways to add new items to the calendar. You can create Events, Completed Fire Drills, Incidents, Visitors, and Closure Dates. Each item type opens its own insert page where you can enter the required details.

Creating Events from the +New Menu

At the top of the screen, in the header, select +New. You will see the following options:

  1. Event
  2. Completed Fire Drill
  3. Incident
  4. Visitor

Selecting any of these options opens the corresponding insert page. After entering the details, click Save. The insert page will close and the calendar will refresh automatically.

Creating Events by Clicking on the Calendar

You can also create new items directly from the calendar:

Month View

Click any day on the calendar. You will be prompted to choose one of the four options:

  1. Event
  2. Completed Fire Drill
  3. Incident
  4. Visitor

After selecting an option, the appropriate insert page will open.

Week or Day View

In Week or Day view, you can drag across a time slot to create a new item.

  1. The insert page will open automatically.
  2. For events and visitors, the start and end times will be pre-filled based on the time slot you selected.
  3. For completed fire drills and incidents, only a single time is required, so the start time will be used.

Closure Dates

Closure dates (holidays, Christmas break, statutory holidays, etc.) appear on the calendar as greyed‑out, all‑day items.

You can create closure dates in two ways:

  1. From the +New menu
  2. From Admin > Calendar > Closure Dates

Closure dates are always full‑day entries and cannot be assigned specific times or colours.

Scheduled Fire Drills

Scheduled fire drills are managed separately from completed fire drills.

  • These can only be created in Admin > Calendar > Fire Drill Schedule

Scheduled fire drills can be completed by selecting the fire drill on the calendar. This will open the completion form where the user can record the results of the fire drill. This completed fire drill will then replace the scheduled fire drill.

Closed Days

Days when the centre is closed (typically weekends) are also shown as greyed‑out on the calendar. These are controlled by your business hours settings:

  • Admin > Calendar > Business Hours

Any weekday marked as “closed” will appear greyed‑out on the calendar.

Calendar Settings


The calendar includes several display and layout options that allow each user to customize how their calendar appears. These settings are accessed by clicking the cog wheel icon in the top‑right corner above the calendar.

These preferences are saved per browser using cookies. They:

  1. Do not affect other users
  2. Do not sync across devices
  3. Will reset if you clear your browser cookies
Show / Hide Options

These toggles control which items appear on your calendar:

  1. Show completed fire drills
  2. Show scheduled fire ddrills
  3. Show visitors
  4. Show child incidents
  5. Show closure dates
  6. Show events

Turning an item off hides it from your view only — it does not delete the item or affect other users.

Events can be further refined, if the Show events option above is enabled. The options are None, All, Internal only or Public only.

Calendar Time Range

These settings define the visible hours in Day and Week view:

  1. Calendar start time (e.g. 6:00 am)
  2. Calendar end time (e.g. 7:00 pm)

Adjust these to reflect your centre’s operating hours (with optional extra time before or after the day) so the calendar hides early‑morning and late‑evening time slots you don’t use.

Calendar Increments

Controls the spacing of time slots in Day and Week view, and affects how finely you can drag or position new events.

Your options include:

  1. 5 minutes
  2. 10 minutes
  3. 15 minutes
  4. 30 minutes
  5. 60 minutes
View Settings

First day of the week: Choose which day your calendar week begins on:

  1. Sunday
  2. Monday

This affects Week and Day views.

Default View

Choose which view the calendar opens in:

  1. Month
  2. Week
  3. Day
  4. Agenda

This setting applies only to your browser.

Public Calendar

The Public Calendar allows you to share selected calendar items with families or the public without giving access to your internal KinderLogix system. Only public events and centre closure dates appear on the public calendar. All other calendar items remain internal.

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The Public Calendar is read‑only. Visitors cannot add, edit, or delete anything.

To access the public calendar settings, click the link icon in the top‑right corner of the calendar (next to the settings cog). This opens the Public Calendar panel, which contains two tabs:

  1. Link
  2. Customize

Link

This is the direct URL you can share with families, post on your website, or include in newsletters. Anyone with this link can view your public calendar. 

  1. Example: https://web.kinderlogix.com/public-centrecalendar.php?cid=1453&sig=2146295802867e7074e042b839abc7a23ae851a3fd1b0cef607c4c100e526ada

 Click the Copy Link button to copy it directly into your clipboard.

Embed

You can embed the public calendar directly into your website using the provided iFrame code. This displays the calendar inside your site while keeping it read‑only and secure.

  1. Example: <iframe src="https://web.kinderlogix.com/public-centrecalendar.php?cid=1453&sig=2146295802867e7074e042b839abc7a23ae851a3fd1b0cef607c4c100e526ada" style="width:100%;height:700px;border:0" loading="lazy"></iframe>


Customize

The Customize tab allows you to personalize the appearance of your public calendar header. All changes are saved instantly and applied immediately.

You can
  1. Show or hide the header
  2. Show or hide the title
  3. Customize the title text
  4. Show or hide the subtitle
  5. Customize the subtitle text
  6. Show or hide your company logo
    1. If you haven't yet uploaded your logo, you can do this in Admin > Centre Profile.
  7. Customize the text colour
  8. Customize both of the banner background colours
This page also shows you a live preview of your banner, which is updated as soon as you change any of the settings on this page.  Use the preset colour swatches below the preview to quickly select a preferred colour scheme.