How Daily Reports Work

Daily Reports are part of the Connect package and are created in the KinderLogix mobile app. Educators can record care details throughout the day, add photos and videos where available, and send updates to families by email.

1. Sign children in on Attendance.
2. Open Daily Reports from the main app screen.
3. Choose a report type.
4. Create the report for one child or for a group.
5. Add details (items, times, notes, media).
6. Tap Send Now when ready, or send later from History.

Desktop Setup Before You Start

1. Select Connect from the main menu on your desktop app.
2. Open the Options tab.
3. Turn on or off Send daily report automatically when a child is signed out based on your workflow.
4. In Active Reports, enable only the report types your center uses.
5. In SMS Messaging, enable text delivery only if your center is using SMS messaging.
6. Click Save.
   

Desktop Items Setup

How To Create A Report For One Child

1. Open Attendance and tap the child name.
2. Tap the Report icon.
3. Select the report type you want (Need, Health, Rest, Meals, etc.).
4. Tap Insert (or quick action buttons) and add details.
5. Add an optional note.
6. Use Send Now to send that section, or send later.

1. Open the Children list and select the child.
2. Tap New Daily Report.
3. Select the report type and complete report details.
4. Use Send Now to send that section, or send later.
   

How To Create A Group Report

1. Open Daily Reports from the bottom navigation bar.
2. Select a report type.
3. Select the children in your group.
4. Use the report action buttons (for example Choose Needs, Add Comment).
5. Tap Add To Selected Children (button text may show Add To X Children).
6. Open child copies if needed and adjust individually.
7. Send from the report screen, or allow auto-send on sign-out if enabled.
   

All Daily Report Types

Choose The Right Start Path

1. Attendance: fastest for one child while doing attendance actions.
2. Children list: one child when you are already in the child profile flow.
3. Daily Reports: group flow (select children first, then create copies for each child).

Need

• Only the group flow shows the builder buttons (Choose Needs, Add Comment, Add To X Children).
• Single-child flow skips that builder and goes straight into the child report entry screen.
• Reopening Need later the same day lets staff keep building the report before sending.
• Need items created in mobile are owned by the creator unless ownership is changed in desktop setup.

Health

• Health supports mixed entries in one report: symptoms/items, temperature checks, and medicine records.
• Record each temperature and each medicine administration as separate rows so families can follow timing clearly.
• In group flow, start with shared details, then open child copies for child-specific differences before sending.

Mood

• Mood items are faster to read for families when paired with a short context note.
• Group flow is best for shared classroom moments, then child copies can be adjusted where mood differed.

Rest

• Timer and manual time entry both work; staff can correct times before sending.
• A rest row must include both start and end time to send successfully.
• Add separate rows for separate naps so the family timeline stays clear.
• In group flow, review child copies for different wake/sleep times.

Meals

• Available meal types and default meal times are controlled in desktop setup (Connect > Items > Meals).
• If only one meal type is active, tapping Meal inserts it directly.
• When using the same meal type again on the same day, new food rows are added to that meal flow.
• New food rows default to amount All, so staff should change amount only when needed.
• Group flow is fastest for shared food entries, then child copies can be adjusted for intake differences.

Bottle

• Use one row per bottle feed to keep the day timeline clear for families.
• In group flow, create shared entries first, then adjust individual child copies for amount/time differences.
  
• New bottle entries prefill Item, Amount, and Unit from that child’s most recent bottle record.
  
• Time defaults to the current time and can be adjusted before saving.
  
• Quick Amount and Quick Unit options appear from recent history (up to three distinct values each) when alternatives exist for that child.

Diaper

• Enter diaper checks in real time for the clearest timeline.
• In group flow, copy shared checks first, then adjust child copies for exceptions.

Potty

• Use one row per potty event so progress patterns are easy to review.
• In group flow, apply shared entries first, then adjust individual child copies where needed.

Media

• Photos can come from Gallery or Camera; some devices do not support direct capture and show: Sorry - Your device doesn't support direct camera capture. Please select a file instead.
• Videos may need processing time after upload; use Refresh if the video is not ready yet.
• If upload fails validation/security checks, the app shows Upload Rejected: with the reason.
• For individual reports, use Tag to include additional children.  The media will be added to the report for each tagged child.
  

To protect privacy, links to daily report photos and videos expire after 7 days. Once expired, the media can’t be viewed from the email.

Activity

• Activity entries are most useful to families when paired with a short context note.
• Group flow is ideal for shared activities, then child copies can be edited for individual differences.

Milestones

• Milestones are clearer for families when staff include a short observation note.
• Group flow works for shared milestone events, then child copies can be individualized before sending.

Group Media

1. Create the group report.
2. Upload photo/video once.
3. Open an individual child copy if you need custom caption or deletion.
4. Uncheck Note and delete applies to all copies of this photo/video to make child-only changes.
5. Leave it checked when your edit/delete should apply to every copied version.

History

1. Scroll to the History section at the bottom of the report.
2. Tap a row to open the saved report.
3. If already sent, review sent date/time and recipient.
4. If not sent, send directly from the opened report.

Sending Daily Reports

1. In desktop Daily Reports setup, enable Automatically send daily reports when the child is signed out.  See options
2. With this option on, the full daily report is sent automatically when the child is signed out.
3. This is the preferred workflow for end-of-day communication.

Moving a child:  Signing a child out of one room and into another room can trigger sending, because sign-out occurs as part of that transition.  To move a signed-in child without sending a report, tap the child's name on the mobile attendance list and select the Move option instead of signing out and back in.  The Move option is only available while the child is currently signed in.

1. Use the Send button on the child’s Report tab (daily report page), not individual section send buttons.
2. This page shows the complete report, so staff can review everything before sending.
3. The preview on this page matches exactly what the recipient will receive.

Recipient Email Address

• Desktop: Child profile Reports page
• Desktop: Child profile Settings page
• Mobile: Child page Report Delivery tab

1. For multiple addresses, separate each address with a semicolon (;).
2. Do not include spaces between addresses.
3. Make sure Email this child's daily reports is enabled for that child.
   

How the daily report email is populated

Troubleshooting